· 5 min read
How much alcohol do you need for a wedding?
A planning rule of two drinks in the first hour and one per hour after, worked out for 100 guests: bottles of wine, liquor and beer, plus mixers and ice.
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VenueDirector Editorial Team
We are the team building VenueDirector, venue management software for private-event venues. We write these guides for the people who run those venues.
Every fact, rule or figure is cited to a primary source, such as a government agency, an industry association or the original study. Where we cannot find one, we say the answer varies. The defaults in our free tools are labelled as editable assumptions, not market data.
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Articles by VenueDirector Editorial Team
· 6 min read
How to calculate venue capacity: banquet, theater, cocktail, classroom
Divide usable floor area by space per guest for each layout, then check the result against your fire-code limit. A worked example for a 3,000 sq ft room.
· 5 min read
How to price a venue rental: building a rate card by day and season
Set one Saturday peak rate, scale it by day of the week and season, then test the lowest price against your costs. A worked rate card with real numbers.
· 6 min read
How to write a venue cancellation policy clients understand
State refund steps by days before the event, say what happens to the deposit, and cover date and guest-count changes in plain words. A worked example.
· 6 min read
Service charge vs gratuity vs sales tax: what venues must explain
Service charges, gratuities and sales tax look similar on a bill but are treated differently. What to explain to clients, with a worked example and sources.
· 6 min read
Venue deposits and payment schedules: structures and how to choose
Most venues take a deposit at signing, one or more installments and a final balance before the event. Common structures, a worked schedule, and how to choose.
· 5 min read
What is a BEO? The banquet event order explained (free template)
A BEO (banquet event order) is the one-document plan your whole team works from on event day. What it contains, how to write one, and a free template.
· 5 min read
What is a food and beverage minimum, and how to set one
A food and beverage minimum is the least a client must spend on catering to book your space. How to set one from expected spend, with a worked example.